ࡱ> 352 TbjbjWW . 55 LLL8T*:dddd$Xdd4FddOdGvRF$0T#, $ O OpT L l: PIs - HOW TO SPEND MY STARTUP FUNDS How do I know how much I have available to spend? Log into Reporting Services at  HYPERLINK "http://win.wichita.edu" http://win.wichita.edu Click on Financial Reports-Organization. Then will select the report: FCD00105 Organization Financial Report for RU Funds. This will show the current Cash Balance and the available budget in the Salary category as well as OOE (Other Operating Expenditures). Items in blue can be drilled into by clicking on the amount in blue to see the detailed transaction that make up the total amount shown. If you want to see what has been charged against a certain category, this will list all expenditures. What types of purchases are allowed? Items that are allowed using startup funds are those that will help you to acquire external research funding and those to further your research initiatives. These types of expenditures can include travel, computers, software, lab supplies, summer salary, graduate student support, etc. If you are purchasing equipment, you will need to have a written quote from the vendor. If your purchase is over $5,000 it either needs to be from an approved State of Kansas vendor, or a sole source, or it will be required to go out for bid. How do I start the paperwork to hire a graduate student or pay salaries? You will contact your department admin to complete the appropriate paperwork to get the hiring process started. The admin will contact RTT payroll for the correct position number to use. How do I purchase the items I need? Depending on the type of item you are purchasing, there are a couple of different processes for purchases. If you have a quote for the purchase of supplies, computers, or software, give the quote or estimate to your departmental Administrative Assistant so that he/she can enter a purchase requisition into Banner. The Purchasing guidelines can be found at:  HYPERLINK "http://webs.wichita.edu/?u=purchasing" http://webs.wichita.edu/?u=purchasing If it is an item that you have received and the vendor gave you an invoice for payment, this will be paid on an Invoice Control Document (ICD). You will need to sign that you received the item and it is as ordered and then you will give the invoice to your departmental Administrative Assistant for he/she to process for payment. If you are planning to travel, work with your department Administrative Assistant to process the Request for Out of State Travel at least two weeks prior to your trip departure. There are specific rules when making airline reservations that must be followed so it is important to be knowledgeable of the proper procedures. The Travel guidelines can be found at:  HYPERLINK "http://webs.wichita.edu/?u=controller&p=travel" http://webs.wichita.edu/?u=controller&p=travel     Startup Procedures for PIs Date: 11/22/2013 Page 1 of 1 $%&Wxy6 7 F I g q {   ( 3 : A G Q r Ǿwh5h-aJh5hY6aJh5h-k6aJh5hYaJh5h-kaJh5hF0JaJjh5hFUaJh5hFaJh5hF6aJhTnhFCJaJhTnhHaCJaJhTnhF5>*CJaJhYm5>*CJaJ+%&XY7 5 6 hd^hgdTn hd^hgd-k & FdgdY & FdgdF hd`hgd-k dgdF dgdYm # 3 4 G ` 5oK"EXoԾxnxxnxxh5hv5aJh5hvaJh5hYaJh5h-0JaJjh5h-UaJh5h-aJh5h\=aJh5h-k6aJh5hY6aJ hS:aJ he_laJh5hTnaJ he_l6aJh5hTn6aJh5h-kaJh5hXaJ) +,    12 dgdTn hd^hgd\= hd^hgd- hd^hgd-k hd^hgdTn   012>PQRSTǾhSYhYmCJ hYmCJ h5CJhX\hTnhTn5CJhTnhTn5CJ hjhUh5h=aJ2QRST hd^hgd\=gdYm,1h/ =!"#$% j 666666666vvvvvvvvv666666>6666666666666666666666666666666666666666666666666hH6666666666666666666666666666666666666666666666666666666666666666662 0@P`p2( 0@P`p 0@P`p 0@P`p 0@P`p 0@P`p 0@P`p8XV~ OJPJQJ_HmH nH sH tH J`J Normal dCJ_HaJmH sH tH DA D Default Paragraph FontRiR 0 Table Normal4 l4a (k ( 0No List 6U`6 F0 Hyperlink >*B*ph4@4 Tn0Header  H$6o6 Tn0 Header CharCJaJ4 @"4 Tn0Footer  H$6o16 Tn0 Footer CharCJaJT`BT Tn No Spacing$CJPJ^J_HaJmH nHsH tHNoQN TnNo Spacing CharCJPJ^JaJnHtHPK![Content_Types].xmlN0EH-J@%ǎǢ|ș$زULTB l,3;rØJB+$G]7O٭V$ !)O^rC$y@/yH*񄴽)޵߻UDb`}"qۋJחX^)I`nEp)liV[]1M<OP6r=zgbIguSebORD۫qu gZo~ٺlAplxpT0+[}`jzAV2Fi@qv֬5\|ʜ̭NleXdsjcs7f W+Ն7`g ȘJj|h(KD- dXiJ؇(x$( :;˹! 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